2022-2023 HSA Meeting Minutes
LV HSA Minutes 9/21/22
In Attendance: Gretchen, Jamie, Tiffany, Erin, Becky, Rachel, Lee plus 11 attendees (including 2 teachers)
President’s Report:
Gretchen went over the calendar of events for the year:
• She explained that next week’s Fun Run is our biggest fundraiser of the year and we are hoping to raise $7,500 as we did last year.
• She also alerted the crowd to the upcoming need for donations in November for teacher conferences.
• Rand Whipple’s assembly was added to the calendar for February 10th.
• It was brought to attention that the selected date for the Spring bookfair cannot be a BOGO book sale. The date will need to be later or the book sale cannot be BOGO. Erin to follow up after our fall book sale is completed.
• The student raffle, spearheaded by Liz McDonough, has been penciled in for April. Tickets will be sold before school and at lunch. It was recommended that teachers be able to award tickets for good behavior also.
Treasurer Report
Tiffany went over the proposed budget for the group. She itemized our income opportunities as well as our expenditures. The budget balances and no concerns were raised. It was recommended that we look into Wendy’s and/or Friendly’s as fundraising opportunities.
Upcoming Events
Fun Run is on track to be successful next week. No volunteers needed. Everyone sang the praises of being able to donate via Paypal.
The book fair is on track to be a success the first week of October. Family Night is set. No volunteers needed.
Fall Festival is in the works. Jamie is the captain of that ship and needs many many volunteers.
• Jamie reminded the group that volunteers must have their clearances.
• Gretchen recommended that each teacher send digital instructions on how to complete clearances to parents.
• Links are also posted on the LV webpage under “parents”
• Recruitment began for one parent from each grade to help organize volunteers and activities. Jamie also requested a parent volunteer to shadow her in order to take over managing the Fall Festival next year.
• Volunteers are needed early (6:30-7:00am) on the day of to make popcorn
• Jamie also needs at least 50 volunteers for the afternoon of October 27 to help the festival run smoothly.
Teachers said that the Fall Festival scarecrows create unique challenges for them. They requested that the theme be changed to “Classic Scarecrow” and that a parent volunteer be arranged for each classroom. Everyone agreed to these changes. Jamie and Gretchen will work on soliciting parent volunteers sooner than later.
Principal’s Update
Mr Gump outlined the progress that has been made on LV construction as well as what needs to happen still. He warned the group that as the AC/heating systems are installed, classes will systematically be displaced for up to 2 weeks.
Mr Gump also acknowledged the HSA’s request for teachers' presence at meetings. He has contacted teachers about this and hopes to have at least one teacher per grade at each meeting.
LV is in need of substitute teachers and para professionals.
LV is assessing the effectiveness of current report cards. Parent opinions could be solicited in the future by way of a parent night or survey.
Open Comments
It was asked if LV has Narcan onsite. It does.
Discussion arose over how to access news on the DPS app. One must click “news”.
Adjourn